Making the Most of My Time

I finally completed a task I began weeks ago.

For a while I had been feeling like I was running from one end of the week to the other. I started seeing warning signs in my life:

  • Emotionally down
  • Overly tired
  • Taking comments personally
  • Overwhelmed at work and at home

There are more, but you get the gist. Lots of red flags.

I imagine you, like me, have multiple things and people deserving your attention:

  • God
  • Family
  • Work
  • Spouse or Significant Other
  • Personal Time
  • Side Work
  • Household Chores

Because we have so many things and people needing and desiring our attention for perfectly good reasons, we have to be diligent in prioritizing them. No one thing or person can have all of your time, but all of those things and people must have some of your time. If we do not plan out our lives we will end up burnt out; not only that, but no one will get the attention they need and some may get lost in the shuffle.

Here is how I tackled my life. You can begin with your home life or your work life. I began with work.

  1. I took my job description and wrote a shorthand, bullet-point version. I could see the details if I looked at the original job description; I just needed a reminder.
  2. I assigned each grouping a letter so that I can categorize every task and meeting according to the objectives they address. This way I can also show my boss that I am making space for every objective on my job description.
  3. I looked for overlap and for broader categories in order to simplify my focus even more.
  4. I created a 7-day calendar in Excel and marked out the exact number of hours I needed to work on average. I have multiple rehearsals and Sunday services to contend with, so work and home can bleed together very easily. Clear delineation of time spent where is essential.
  5. I blocked out all of my recurring meetings and rehearsals and labelled them with letters according to their focus.
  6. I assigned groups of tasks to particular days.
  7. Next I tackled my home priorities. I have seven, ranging from time with God to time for myself. Some things need more attention, and I am dialing back other areas.
  8. I blocked out my set home appointments in order of my priorities.
  9. I scheduled time in for all of the primary people in my life.
  10. I listed the tasks that I need to accomplish in certain time blocks.
  11. I color-coded my master schedule according to work and home. I created a master work schedule showing only my work hours, tasks, and meetings, and a master home schedule showing only home priorities, tasks, and appointments.

I am just beginning to implement this plan, but I already feel more clear-headed. Granted this all took time – probably 5-6 hours – but the end result is worth it. I feel content knowing I am paying attention to the people and things that most deserve my attention.

Practical Considerations

One of the practical sides of this change is that I will only be posting once a week.  At this point in my life I want to be writing but I cannot keep my relationship and family commitments effectively while trying to write three times a week.  I have been feeling very stressed by my personal goal of writing that much.

Perhaps sometime in the future I will write more again.  For now I hope that you will continue on the ride with me.  I will continue to share thoughts related to Worship, Leadership, and Life, as I have in the past.  I am no sage or Yoda, but I enjoy writing in the hope that you find my experiences instructive.

How are you organizing your life and prioritizing your time?

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